Electronic document management provides controlled management of electronic documents and files (e.g. Word, Excel, PowerPoint, Text etc.). Document Management systems serve as a common electronic filing cabinet that users share.
Users can add new documents and check-out, edit and check-in existing documents. The system automatically creates new versions of documents and saves older versions with an audit trail of who made changes. To find a document, users enter values for index fields like social security number or search for documents based on the content in the documents. With a common enterprise-wide document management system, documents are secure and available to all authorized users regardless of their location. The document management system enforces the organization's security policies so that users may only access files they are authorized to view.